Area Admin Senior Specialist

Job Title Area Admin Senior Specialist
Sector Operations
Division Administrative
Department Regions Operations
Section Eastern Region
Unit Kassala Area
Report To Kassala Area Manager
Location Kassala & New Halfa
Main Job Purpose:
The primary objective of this role is to implement and monitor regional administrative operations, including
cost control, fleet and facility maintenance, asset management, and resource availability. The role also
involves ensuring compliance with legal, safety, and environmental standards while supporting timely
service delivery and accurate reporting to maintain operational continuity.
Duties & Responsibilities:
1. Monitor the availability of products, materials, and tools to ensure uninterrupted operations and
timely task execution.
2. Track and control administrative costs to maintain budget compliance and reduce unnecessary
expenses.
3. Maintain a safe and compliant work environment to minimize risks and meet health and safety
standards.
4. Manage and coordinate fleet maintenance, building upkeep, and asset registration to ensure
operational readiness and accurate records.
5. Follow up on legal and regulatory matters to guarantee timely resolution and adherence to statutory
requirements.
6. Verify the availability and proper functioning of tools and equipment to support smooth workflow
and prevent delays.
7. Implement and monitor safety and security measures to protect personnel, assets, and facilities
effectively.
8. Monitor and review service contracts and vendor performance to secure value for money and
compliance with agreed SLAs.
9. Prepare and submit periodic administrative reports to provide accurate data for informed decisionmaking.
10. Identify and report process gaps or inefficiencies to enable continuous improvement and enhance
administrative effectiveness.
Behavioral Competencies:
1. Communication: Conveys information clearly and effectively in both written and verbal forms to
ensure understanding and collaboration.
2. Collaboration: Works cooperatively with colleagues and other departments to achieve shared
objectives and maintain smooth operations.
3. Problem-Solving: Identifies issues promptly, analyzes root causes, and applies practical solutions
with attention to detail.
4. Analytical Skills: Uses logical thinking and attention to detail to analyze data, identify discrepancies,
and recommend corrective actions.
5. Proactivity & Initiative: Takes ownership of tasks, anticipates needs, and acts without waiting for
direction to improve processes.
6. Getting Things Done: focuses on achieving defined goals by organizing work efficiently, prioritizing
tasks, and managing deadlines to maintain productivity and accuracy in a fast-paced environment.
Technical Competencies:
1. Administrative Process Execution: Applies understanding of administrative processes, cost-control
principles, and resource allocation to support efficient regional operations.
2. Advanced Computer Skills: Demonstrates proficiency in MS Office (Excel, Word, PowerPoint) and
administrative systems for accurate data entry, reporting, and documentation.
3. Report Writing & Data Accuracy: Prepares clear, structured reports on inventory, assets, and
operational activities, ensuring reliability for management decisions.
4. Fleet & Asset Management: Maintains accurate records of vehicles, facilities, and assets, ensuring
timely maintenance and compliance with organizational standards.
5. Regulatory & Compliance Knowledge: Understands legal, safety, and environmental requirements
affecting administrative operations and ensures adherence to applicable regulations.
6. Contract & Vendor Coordination: Ability to monitor service contracts and vendor performance to
secure value for money and compliance with agreed service levels.
Qualifications:
Education
A bachelor’s degree in telecom, IT, Marketing, Business Administration, or other related
fields.
Experience 1-3 years of relevant hands-on experience in the field.
Certificates
Certified Administrative Professional (CAP)| Project Management Professional (PMP) are
preferred.
Language Fluency in English a nd Arabic (written & spoken).